The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the CEO of We Do Bling. This role ensures smooth daily operations, manages communication and scheduling, assists with project execution, and acts as a central liaison between the CEO and all departments—including Production, Sales, Storefront, Designers, Contractors, and External Partners.
The ideal candidate is highly organized, proactive, detail-driven, and able to thrive in a fast-paced, creative, and rapidly growing environment.
Manage CEO’s daily calendar, scheduling, and prioritization of meetings.
Prepare agendas, meeting notes, and follow-up action lists for CEO-led meetings.
Draft, proofread, and send communication on behalf of the CEO (email, letters, customer responses, vendor inquiries, etc.).
Maintain confidentiality regarding business operations, customer details, staff matters, and financial information.
Organize digital files, business documents, SOPs, contracts, and records.
Assist with preparing presentations, reports, and business documentation.
Assist the CEO with operational planning, including production scheduling, garment ordering cycles, store planning, and inventory needs.
Support workflow communication between the CEO, Production Manager, Store Manager, and Designers.
Help maintain and update SOPs, checklists, manuals, training documents, and internal forms.
Track ongoing projects (team stores, fundraisers, custom orders, bulk orders, events) and provide weekly status updates.
Support quality-control processes by ensuring communication between production, shipping, and customer service is aligned.
Draft and send polished customer-facing communication, including updates, policy explanations, quotes, and follow-ups.
Assist with resolving customer concerns by gathering information, reviewing order files, and preparing summaries for the CEO.
Maintain communication with vendors, garment suppliers, designers, and other partners.
Assist with scheduling vendor shipments, monitoring garment orders, and tracking deliveries when requested.
Assist with organizing team store launches, fundraiser stores, custom portals, and social-media-related tasks.
Gather information needed for new stores, design requests, and quote forms.
Support the CEO in preparing marketing materials, sale flyers, and event collateral.
Maintain organized folders of product mockups, templates, high-resolution images, and brand assets.
Track deadlines for stores, launches, design approvals, and customer follow-ups.
Help coordinate special events, sales, promotions, and community outreach.
Assist CEO with store layout changes, seasonal transitions, and merchandising plans.
Communicate project priorities between departments when the CEO is unavailable.
Assist with production prep—pulling orders, organizing design files, updating task lists—when needed during peak times.
Maintain discretion and clarity when relaying CEO instructions to staff.
Organize multi-step projects such as:
Fundraiser setup and launch
New product line rollouts
Bulk order planning and quoting
Seasonal store resets
Designer coordination
Internal training systems
Track progress and follow up with relevant team members to ensure deadlines are met.
Prepare summaries and weekly reporting for the CEO.
Strong organizational skills with extreme attention to detail.
Excellent written and verbal communication skills.
Ability to draft polished emails and documents that reflect We Do Bling’s brand voice.
Ability to maintain confidentiality and handle sensitive information.
Experience managing multiple priorities with short deadlines.
Strong competency with:
Google Drive & Workspace
Excel/Sheets
Canva
DecoNetwork (or ability to learn quickly)
Basic understanding of the apparel customization process
Ability to work with designers, production staff, and store staff professionally.
Ability to problem-solve and make decisions based on policies and CEO expectations.
Ability to learn new systems, workflows, and business processes quickly.
Previous experience in a small business or creative production environment.
Experience in retail operations, e-commerce, or apparel customization.
Understanding of production scheduling, order workflows, and quality control.
Experience creating SOPs, managing forms, and building administrative systems.
Familiarity with social media posting, content organization, or digital marketing tools.
Highly trustworthy and capable of handling sensitive tasks without supervision.
Proactive self-starter who anticipates CEO needs.
Strong multi-tasker who stays calm under pressure.
Loyal, consistent, and aligned with We Do Bling’s culture of excellence and pride.
Positive, solution-focused, and adaptable in a constantly evolving environment.
Creative mindset with an appreciation for fashion, design, and brand consistency.
On-site position at 402 Main St., Wintersville, Ohio.
Fast-paced retail + production hybrid environment.
Must be able to work occasional weekends or extended hours during busy seasons (team store launches, holidays, competitions).
CEO, Nicole Doree Brands LLC / We Do Bling
We Do Bling is committed to creating a diverse and inclusive team. We welcome applicants from all backgrounds and communities.
Join the Sparkle Squad. Build the spirit. Be a part of something that shines.
We Do Bling – Custom apparel that dazzles with pride.
