Position Overview

The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the CEO of We Do Bling. This role ensures smooth daily operations, manages communication and scheduling, assists with project execution, and acts as a central liaison between the CEO and all departments—including Production, Sales, Storefront, Designers, Contractors, and External Partners.

The ideal candidate is highly organized, proactive, detail-driven, and able to thrive in a fast-paced, creative, and rapidly growing environment.

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PRIMARY RESPONSIBILITIES

Administrative & Executive Support

• Manage CEO’s daily calendar, scheduling, and prioritization of meetings.

• Prepare agendas, meeting notes, and follow-up action lists for CEO-led meetings.

• Draft, proofread, and send communication on behalf of the CEO (email, letters, customer responses, vendor inquiries, etc.).

• Maintain confidentiality regarding business operations, customer details, staff matters, and financial information.

• Organize digital files, business documents, SOPs, contracts, and records.

• Assist with preparing presentations, reports, and business documentation.

Operational Support

• Assist the CEO with operational planning, including production scheduling, garment ordering cycles, store planning, and inventory needs.

• Support workflow communication between the CEO, Production Manager, Store Manager, and Designers.

• Help maintain and update SOPs, checklists, manuals, training documents, and internal forms.

• Track ongoing projects (team stores, fundraisers, custom orders, bulk orders, events) and provide weekly status updates.

• Support quality-control processes by ensuring communication between production, shipping, and customer service is aligned.

Customer & Vendor Communication

• Draft and send polished customer-facing communication, including updates, policy explanations, quotes, and follow-ups.

• Assist with resolving customer concerns by gathering information, reviewing order files, and preparing summaries for the CEO.

• Maintain communication with vendors, garment suppliers, designers, and other partners.

• Assist with scheduling vendor shipments, monitoring garment orders, and tracking deliveries when requested.

Sales, Marketing & Digital Support

• Assist with organizing team store launches, fundraiser stores, custom portals, and social-media-related tasks.

• Gather information needed for new stores, design requests, and quote forms.

• Support the CEO in preparing marketing materials, sale flyers, and event collateral.

• Maintain organized folders of product mockups, templates, high-resolution images, and brand assets.

• Track deadlines for stores, launches, design approvals, and customer follow-ups.

Event, Storefront & Production Coordination

• Help coordinate special events, sales, promotions, and community outreach.

• Assist CEO with store layout changes, seasonal transitions, and merchandising plans.

• Communicate project priorities between departments when the CEO is unavailable.

• Assist with production prep—pulling orders, organizing design files, updating task lists—when needed during peak times.

• Maintain discretion and clarity when relaying CEO instructions to staff.

Project Management & Special Assignments

• Organize multi-step projects such as:

  • Fundraiser setup and launch

  • New product line rollouts

  • Bulk order planning and quoting

  • Seasonal store resets

  • Designer coordination

  • Internal training systems

• Track progress and follow up with relevant team members to ensure deadlines are met.

• Prepare summaries and weekly reporting for the CEO.

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QUALIFICATIONS

Required Skills & Experience

• Strong organizational skills with extreme attention to detail.

• Excellent written and verbal communication skills.

• Ability to draft polished emails and documents that reflect We Do Bling’s brand voice.

• Ability to maintain confidentiality and handle sensitive information.

• Experience managing multiple priorities with short deadlines.

• Strong competency with:

  • Google Drive & Workspace

  • Excel/Sheets

  • Canva

  • DecoNetwork (or ability to learn quickly)

  • Basic understanding of the apparel customization process

• Ability to work with designers, production staff, and store staff professionally.

• Ability to problem-solve and make decisions based on policies and CEO expectations.

• Ability to learn new systems, workflows, and business processes quickly.

Preferred Qualifications

• Previous experience in a small business or creative production environment.

• Experience in retail operations, e-commerce, or apparel customization.

• Understanding of production scheduling, order workflows, and quality control.

• Experience creating SOPs, managing forms, and building administrative systems.

• Familiarity with social media posting, content organization, or digital marketing tools.

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PERSONAL ATTRIBUTES

• Highly trustworthy and capable of handling sensitive tasks without supervision.

• Proactive self-starter who anticipates CEO needs.

• Strong multi-tasker who stays calm under pressure.

• Loyal, consistent, and aligned with We Do Bling’s culture of excellence and pride.

• Positive, solution-focused, and adaptable in a constantly evolving environment.

• Creative mindset with an appreciation for fashion, design, and brand consistency.

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WORK ENVIRONMENT

• On-site position at 402 Main St., Wintersville, Ohio.

• Fast-paced retail + production hybrid environment.

• Must be able to work occasional weekends or extended hours during busy seasons (team store launches, holidays, competitions).

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REPORTS TO:

CEO, Nicole Doree Brands LLC / We Do Bling

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Equal Opportunity Employer

We Do Bling is committed to creating a diverse and inclusive team. We welcome applicants from all backgrounds and communities.

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Join the Sparkle Squad. Build the spirit. Be a part of something that shines.
We Do Bling – Custom apparel that dazzles with pride.